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Board of Library Trustees Meeting Minutes - January 17, 2019

Main Library Conference Center, Multi-Purpose Room

Jacksonville Public Library

303 North Laura Street

Jacksonville, FL 32202

Present:

Ronnie King II, Chair

Tim J. Anderson, Vice-Chair

Jill Langford Dame, Secretary

Sybil Ansbacher, Foundation Liaison

Guy K. Anderson, Trustee

Carlo Fassi, Trustee

Celia Nass, Trustee

Absent:

Marc Hardesty, Trustee

Donald Horner III, Trustee

Mario Payne, Trustee

Jackie Perry, Trustee

Staff:

Tim Rogers, Director

Julie McNeil, Assistant Director for Public Services

Gretchen Mitchell, Assistant Director for Support Services

Raymond Albury, Assistant Director for Facilities Management and Planning

Charlene Adkins, Collection Development Manager

Lynne Baldwin, West Region Manager

Marshelle Berry, North Region Manager

Chris Boivin, Assistant Director for Community Relations and Marketing

Andrew Herron, Executive Assistant to the Director

Amber Holley, Assistant Director for Learning Services

Lynn Jacobson, Systems and Access Manager

Keli Likins, South Region Manager

Chuck McNeil, Assistant Director for Financial Services

Richard Mott, Manager for Strategic Initiatives

Tracy Pigott, Professional Development and Training Manager

Sara Roberts, Main Region Manager

Michael Sullivan, East Region Manager

Others Present:

Hon. Jim Love, Board Liaison, Jacksonville City Council

Tia Leathers, DCPS

Lenora Wilson, Liaison, KHA

Jim McCain, Office of the General Counsel

Steve Lazar, VRL Architects

Zoe Carr, Staff,

   Jacksonville Public Library Foundation

Margaret Smith, Friends of the Jacksonville Public Library

Jeannette Ali, Friends of the Brentwood Branch Library

Roxanne Henkle, Friends of the Willowbranch Library

Judy Klein, Friends of the Murray Hill Branch Library

Kenneth Tucker, Friends of the South Mandarin Branch Library

 

Call to Order

Board Chair Ronnie King II called the meeting to order shortly after 12N.

Introduction of Newcomers and Guests

Chair King introduced Steve Lazar of VRL Architects.  (See Item 6, Director’s Report, below.)

Public Comment

No visitors commented.

Consent Agenda

The Consent Agenda of January 17, 2019 was presented to the Board.  It included:

  • Board Minutes: December 20, 2018
  • Monthly Financial Report: December 2018
  • 21st Century Urban Core Library Study: Scope of Services
  • Authorization to Close Regency Square Branch [for HVAC repairs]

 

Trustee Jill Dame requested a revision of Item b, Board Minutes, to reflect the departure of Trustee Charlie Kleeman from the Board.  Trustee Guy Anderson moved to approve the Consent Agenda as revised.

Trustee Tim Anderson seconded the motion.  Approved.

Chair’s Report and Budget Discussion

Chair King updated trustees on events of relevance to the Board:The Library plans to send a delegation to Tallahassee to advocate for libraries on Florida Library Association Library Day, February 19, 2019.He thanked trustees who recently accompanied Library Director Tim Rogers to introductory meetings with state and federal officials.

With the informal agreement of the Board, Chair King set the Board’s annual work day to occur on March 1, 2019.

Director’s Report

Director Rogers highlighted his monthly report to the Board, which was provided in written form:A recent meeting of library managers and senior staff revealed much engagement with the library’s focus on generating new card holders.The library is 7% beyond its target for new cardholders, a target which itself represented a 10% increase.The Library is working on methods of accommodating community groups whose weeknight meeting times are effected by upcoming changes to library hours.

Later in the meeting, Steve Lazar of VRL Architects presented models of newly redesigned children’s centers to be installed at the Highlands and Webb Wesconnett regional libraries.

Old Business – None

New Business – Circulation Policy – Grace Period

In order to make explicit the Library’s practice of granting a two day grace period to customers during which fines on overdue materials will be forgiven, a practice approved in 2010 but never codified into the Circulation Policy,

Trustee Carlo Fassi moved to approve amending the Library’s Circulation Policy to read, “While library fines will accrue to customers from the date that materials become overdue, customers will not be charged fines on materials returned within 48 hours of the due date.”

Trustee Guy Anderson seconded the motion.  Approved.

Mayor’s Office and Ex-Officio Reports

Committee Chairs and trustees reported on their latest areas of discussion, as did Jacksonville Public Library Foundation (JPLF) Vice-Chair Kathy McIlvaine.

Friends Reports

Friends groups reported on their recent and upcoming areas of activity.

Public Comment

No visitors commented.

Adjournment

The meeting was adjourned.

Approved by the Board of Library Trustees March 1, 2019.

 

Jacksonville Public Library