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Board of Library Trustees Meeting Minutes - December 20, 2019

Main Library Conference Center, MP1

Jacksonville Public Library

303 North Laura Street

Jacksonville, FL 32202

Present:

Ronnie King II, Chair

Jill Langford Dame, Secretary

Sybil Ansbacher, Foundation Liaison

Carlo Fassi, Trustee

Donald Horner III, Trustee

Celia Nass, Trustee

Mario Payne, Trustee

Jackie Perry, Trustee

Absent:

Guy K. Anderson, Trustee

Tim J. Anderson, Vice-Chair

Marc Hardesty, Trustee

Staff:

Tim Rogers, Director

Gretchen Mitchell, Assistant Director for Support Services

Raymond Albury, Assistant Director for Facilities Management and Planning

Marshelle Berry, North Region Manager

Chris Boivin, Assistant Director for Community Relations and Marketing

Jenna Hassell, Community Relations and Marketing

Andrew Herron, Executive Assistant to the Director

Amber Holley, Assistant Director for Learning Services

Lynn Jacobson, Systems and Access Manager

Keli Likins, South Region Manager

Chuck McNeil, Assistant Director for Financial Services

Richard Mott, Manager for Strategic Initiatives

Tracy Pigott, Professional Development and Training Manager

Sara Roberts, Main Region Manager

Others Present:

Hon. Jim Love, Board Liaison, Jacksonville City Council

Mari Ganues, Liaison, KHA

Brandon Mack, Attending for Tia Leathers, DCPS

Lawsikia Hodges, Office of the General Counsel

Kathy McIlvaine, Vice-Chair, Jacksonville Public Library Foundation

Zoe Carr, Staff, Jacksonville Public Library Foundation

Margaret Smith, Friends of the Jacksonville Public Library

Jeannette Ali, Friends of the Brentwood Branch Library

Roxanne Henkle, Friends of the Willowbranch Library

Judy Klein, Friends of the Murray Hill Branch Library

Kenneth Tucker, Friends of the South Mandarin Branch Library

Tangee Brusherd, Friends of the South Mandarin Branch Library

Honorees and Guests

 

Call to Order

Board Chair Ronnie King II called the meeting to order shortly after 12N.

Introduction of Newcomers and Guests

No guests were introduced.

Public Comment

No visitors commented.

Consent Agenda

The Consent Agenda of December 20, 2018 was presented to the Board.  It included:

  • Board Minutes: November 15, 2018
  • Monthly Financial Report: November 2018
  • Annual Plan of Service

Trustee Jill Dame moved to approve the Consent Agenda as presented.  Trustee Carlo Fassi seconded the motion.  Approved.

Chair’s Report and Budget Discussion

Chair King updated trustees on events of relevance to the Board:Library Director Tim Rogers spoke to the Duval Delegation on December 10, 2018 about the need for State Aid and other library-related issues.The Library plans to send a delegation to Tallahassee to advocate for libraries on Florida Library Association Library Day.Chair King thanked Friends, Trustees, City Council Members, and staff who made the Bill Brinton Murray Hill Branch Library’s re-naming and 50th Anniversary Celebration a success.

Director’s Report

Director Rogers highlighted his monthly report to the Board, which was provided in written form:The library is ahead of its goals for library card registration.Organizational chart and responsibility transitions continue to align the Library’s structure with its goals.Staff have completed their proposal to schedule additional weekly hours of service funded by the Mayor and City Council in the FY 2019 budget. (See “New Business,” below.)

Jenna Hassell of the Library’s Community Relations and Marketing department explained the Library’s recent electronic outreach efforts to customers.

Mayor’s Office and Ex-Officio Reports

City Council Member Jim Love, Brandon Mack of Duval County Public Schools, and Mari Ganues of the Kids Hope Alliance reported on their recent areas of activity.

New Business –

Revisions to Hours of Service

In order to expand weekly hours of library service,

Trustee Dame recommended on behalf of the Governance Committee that the Board approve adoption of a proposed library schedule to take effect March 2, 2019:

  • Branch libraries to be open Mon-Tue 12pm-8pm and Wed-Sat 10am-6pm,
  • Regional libraries to be open Mon-Thu 10am-9pm, Fri-Sat 10am-6pm, and Sun 1pm-5pm,
  • Main Library to be open Mon, Thu, Fri, and Sat 10am-6pm, Tue, Wed 11am-7pm, and Sun 1pm-5pm.

            Trustee Mario Payne seconded the motion.  Approved.

 

Revisions to Unattended Child Policy

In order to specify that children under eight years of age must be accompanied by someone 12 years of age or older,

Trustee Dame recommended on behalf of the Governance Committee that the Board approve the proposed revision to the Unattended Child Policy.

Trustees Perry and Sybil Ansbacher seconded the motion.Approved.

 

Resolution Regarding Park Behind South Mandarin Branch

In order to clarify the Board’s position regarding a park being developed behind the South Mandarin Branch Library,

Trustee Dame recommended on behalf of the Governance committee that the Board adopt the following resolution:

That the Board of Library Trustees supports the project to develop a children’s playground behind the South Mandarin Branch Library and requests that care be taken to not adversely effect security or the availability of parking for library patrons.

Trustee Ansbacher seconded the motion.Approved.

 

Delay Opening of Main Library on January 22, 2019

In order to make space available to a potential Conference Center client in the wake of a double-booking,

Trustee Dame recommended on behalf of the Governance Committee that the Board authorize the Library’s administration to delay opening of the Main Library until 1PM on January 22, 2019.

Trustees Fassi and Ansbacher seconded the motion.Approved.

Committee Reports

Committee Chairs and trustees reported on their latest areas of discussion, as did Jacksonville Public Library Foundation (JPLF) Vice-Chair Kathy McIlvaine.

Friends Reports

Friends groups reported on their recent and upcoming areas of activity.

Public Comment

No visitors commented.

Adjournment

The meeting was adjourned.

Approved by the Board of Library Trustees January 17, 2019.

Jacksonville Public Library