Search the Catalog

Board of Library Trustees Meeting Minutes - April 18, 2019

Main Library Conference Center, Multi-Purpose Room

Jacksonville Public Library

303 North Laura Street

Jacksonville, FL 32202

Present:

Ronnie King II, Chair

Tim J. Anderson, Vice-Chair

Jill Langford Dame, Board Secretary

Sybil Ansbacher, Trustee

Guy K. Anderson, Trustee

Carlo Fassi, Trustee

Marc Hardesty, Trustee

Donald Horner III, Trustee

Celia Nass, Trustee

Mario Payne, Trustee

Jackie Perry, Trustee

Staff:

Tim Rogers, Library Director

Julie McNeil, Assistant Director for Public Services

Gretchen Mitchell, Assistant Director for Support Services

Charlene Adkins, Collection Development Manager

Ray Albury, Assistant Director for Facilities Management and Planning

Lynne Baldwin, Region Manager, West Region

Marshelle Berry, Region Manager, North Region

Chris Boivin, Assistant Director for Community Relations and Marketing

Katie Devanny, Adult Learning Manager

Andrew Herron, Executive Assistant to the Director

Amber Holley, Assistant Director for Learning Services

Lynn Jacobson, Systems and Technology Manager

Keli Likins, Region Manager, South Region

Chuck McNeil, Assistant Director for Financial Services

Richard Mott, Manager for Strategic Initiatives

Tracy Pigott, Manager, Professional Development and Training Services

Sara Roberts, Region Manager, Main Region

Michael Sullivan, Region Manager, East Region

Others Present:

Hon. Jim Love, Board Liaison, Jacksonville City Council

Tristan Denmark, Executive Council Assistant to Hon. Tommy Hazouri, Board Liaison, Jacksonville City Council

Tia Leathers, Liaison, Duval County Public Schools

Jim McCain, Assistant General Counsel, City of Jacksonville

Margaret Smith, Friends of the Jacksonville Public Library

Jeannette Ali, Friends of the Brentwood Branch Library

Kenneth Tucker, Friends of the South Mandarin Branch Library

Nancy Beecher, Friends of the Bill Brinton Murray Hill Branch Library

Judy Klein, Friends of the Bill Brinton Murray Hill Branch Library

 

Call to Order

Board Chair Ronnie King II called the meeting to order at approximately 12:30PM.

Introduction of Newcomers and Guests

No newcomers were introduced.

Public Comment

No visitors commented.

Honors and Recognition

Chair King and Library Director Tim Rogers honored Library Manager Erica Brown on the occasion of her retirement.

Consent Agenda

The Consent Agenda of April 18, 2019 was presented to the Board.  It included:

  • Board Meeting Minutes: March 21, 2019
  • Monthly Financial Report: April 2019 (for month ending March 31)

Trustee Jill Dame moved to approve the Consent Agenda as presented.

Trustee Sybil Ansbacher seconded the motion.  Approved, unanimous consent.

Chair’s Report

Chair King updated Trustees on events of relevance to the Board.

Director’s Report

Director Rogers presented his monthly report to the Board.

Old Business – None

New Business

FY 2020 Budget Proposal – Same Level of Service

Library Director Rogers presented a proposal of funds necessary to provide current Library services through the next Fiscal Year.  He noted that the Finance Committee had approved an adjustment to the written proposal, estimating $29,000 less would be needed for hardware/software maintenance.

In order to provide the Mayor’s Administration with a proposal of funds necessary to maintain current Library services,

Trustee Carlo Fassi moved to approve the FY 2020 Budget Proposal – Same Level of Service.

Trustee Mario Payne seconded the motion.  Approved, unanimous consent.

FY 2020 Budget Proposal – Enhancements

Library Director Rogers presented a proposal of funds necessary to provide enhancements in Library service.  He noted that the Finance Committee had approved an adjustment to the written proposal, adding $50,000 for remote server hosting.

In order to provide the Mayor’s Administration with a proposal of funds necessary to provide enhancements in Library services,

Trustee Jackie Perry moved to approve the FY 2020 Budget Proposal – Enhancements.

Trustee Sybil Ansbacher seconded the motion.  Approved, unanimous consent.

FY 2020 Budget Proposal – CIP

Library Director Rogers presented a proposal of funds necessary for Capital Improvements.  He noted that the Finance Committee had approved an adjustment to the written proposal, expediting all funds for Radio Frequency Identification Technology into FY 2020.

Trustee Guy Anderson moved to amend the FY 2020 Budget Proposal – CIP to move $5 million of construction funds proposed to be spent beyond FY 2024 on an Oceanway Branch library to instead be spent in FY 2021 and $3.35 million of such funds to be spent in FY 2022.

Trustee Carlo Fassi seconded the motion.  Approved.  (Dissent: Trustee Donnie Horner.)

Trustee Guy Anderson moved to approve the FY 2020 Budget Proposal – CIP as amended. 

Trustee Sybil Ansbacher seconded the motion.  Approved, unanimous consent.

Authorization to Close Bradham Brooks Branch library

In order to enable carpet and shelving replacements at the Bradham Brooks Branch library,

Trustee Guy Anderson moved to authorize the Library Director to close the Bradham Brooks Branch library for repairs from July 1, 2019 until complete.

Trustee Marc Hardesty seconded the motion.Approved, unanimous consent.

Mayor’s Office and Ex-Officio Reports

Liaisons and representatives to the Board reported on their recent activities.

Committee Reports

Committee Chairs and Trustees reported on their recent activities.

Reports

Friends groups reported on their recent and upcoming activities.

Public Comment

No visitors commented.

Adjournment

The meeting was adjourned.

Approved by the Library Board of Trustees May 16, 2019.

Jacksonville Public Library